Between Notepad, Sticky Notes, and actual notepads, I've never managed to find a sustainable suitable replacement. Memory only goes so far.
For the last few weeks, I've been trialling out the SplenDO on my mobile. This is what I found so far.
- Putting rooms on meetings - Knowing when meetings are is useful enough (though mostly taken care of by Outlook), but having the place of the meeting at your fingertips is invaluable.
- Tasks I'd normally delay - Some things I know I tend to procrastinate on, such as anything involving chasing up people. Having it as a task (and one that becomes overdue) compels me to get it out of the way sooner rather than later.
- Temporal tasks - For the occasional task that has a deadline, it's very useful to have a reminder close to when it's needed.
- Tasks that come up in conversation - So much of what needs to happen at work is stated during the course of conversations. This alleviates the need to carry a notepad and pen everywhere, or trying to remember every action item after the conversation is over.
- Habitual tasks - The daily stand-up happens at 9:45am each weekday. While I have the tasklist to remind me of this, it doesn't do much to have it as a task. I find I do it just to tick it off that it is done.
- Aspirational tasks - If the task isn't necessary, then putting it on the list becomes a source of frustration as the deadline passes.
- Setting times on non-temporal tasks - This is a case of over-planning. If a task is not time-dependent, it makes no sense to try to give a deadline to it.
As far as keeping organised goes, this is far superior to my old post-it note system. It's simple to use, and it's notifications keep it relevant. It's great for someone who always has a smartphone around.